Things to consider when hiring entertainment for your event

Organisers often overlook the crucial role of hiring entertainment in planning a successful event. This is understandable, as it can be challenging to determine where to begin, what represents good value for money, and whether simply playing a playlist would suffice. Additionally, concerns about the reliability of hired bands or performers may arise.

However, neglecting the importance of selecting suitable entertainment can result in a pretty lacklustre event. Although opting for the first available act or procrastinating until the last minute may seem like an easy way out, it can lead to guests leaving early instead of staying on a packed dance floor calling for more music. Therefore, choosing the right band, DJ, or performer can make all the difference between a good event and an unforgettable one that leaves guests wanting more.

Removing the hassle

Hiring professional entertainment for an event can be daunting, especially if you don’t have the necessary experience or knowledge in this area. However, there is a simple way to take the pain out of this process – by working with a dedicated event planning company.

Companies such as Concept Events have the expertise and resources to help you find suitable performers for your event based on your specific requirements and budget. We have a vast network of artists, bands, DJs, and other performers they can recommend based on their skills and experience.

An experienced entertainment planner can provide suitable performers for various events, from surprise wedding proposals to AGM conferences. They can offer valuable advice and guidance throughout the event planning process, making them a trusted adviser for your entertainment needs.

dance floor entertainment

The entertainment should align with the event

Before you begin your search for the perfect form of entertainment, think carefully about what kind of experience you want to provide, and which type will be most suitable for your venue and guests.

Event Type

Different types of events require different types of entertainment. For example, a corporate event may require more formal, sophisticated entertainment like a string quartet or a jazz band, while a music festival may require high-energy acts like DJs or rock bands.

Audience Demographics

It’s important to consider the age range, interests, and cultural backgrounds of your attendees when selecting entertainment. For example, if your audience is mostly young adults who enjoy pop music, you may want to book a popular singer, band, or DJ.

Venue Size and Layout

The size and layout of your venue will also play a role in determining the type of entertainment you can book. A small venue may not have enough space for a large band or dance troupe, while an outdoor venue may require special lighting and sound equipment.


Of course, budget is always a consideration when booking entertainment for an event. You’ll need to balance your desire for top-notch talent with what you can realistically afford.

jazz band

Money Saving Tips

When it comes to hiring entertainment for your event, there are several ways to save money without sacrificing quality. Here are some tips:

  1. Book Early: Booking your entertainment well in advance can often lead to lower prices, as many performers offer discounts for early bookings.
  2. Consider Local Talent: Hiring local talent can be a great way to save money on travel and accommodation expenses. Plus, supporting local performers is always a good thing!
  3. DIY Entertainment: Depending on the type of event you’re hosting, DIY entertainment like karaoke, game stations, or photo booths can be a fun and cost-effective alternative to hiring professional performers.
  4. Use Your Network: If you know someone who plays an instrument or has a special talent, consider asking them if they’d be willing to perform at your event. This can be a great way to add a personal touch while saving money on entertainment costs.
photo booth

Entertainment hire essentials

A significant aspect of our job is to minimise stress levels by ensuring the planning stages of an event run smoothly. Effective communication is crucial in achieving this goal. When selecting an event planner to hire entertainment for your event, it’s important to choose someone who is easily accessible and responsive.

This way, they can provide expert recommendations, help you navigate any challenges that arise during the planning process, and alleviate any concerns you may have. By working with a reliable and communicative company, you can ensure that your event is executed flawlessly without unnecessary stress or anxiety.

How can you be sure that the entertainer you hire will exceed your expectations? Fortunately, we live in an age where people leave online reviews. These are invaluable resources when searching for entertainers and should be taken into consideration before making a final decision. Facebook, Google and Trustpilot are all great sites for finding honest customer reviews.


Don’t become overwhelmed

Making the decision to hire entertainment for your event can be an intimidating process, but it doesn’t have to be! With so many resources at your disposal, you are sure to find a form of entertainment that’s right for you. Furthermore, working with an experienced and knowledgeable event management company will provide a seamless experience that eases all of the stress associated with such decisions.

Don’t let yourself get bogged down in the endless search for entertainment; instead, seek out expert guidance and find your perfect entertainer without any stress or difficulty.


Hiring entertainment for your event does not have to be a daunting task. By taking the time to research and communicate with potential event planners, asking for recommendations, and reading reviews from previous clients, you can find the perfect entertainment that fits your needs and budget.

Additionally, event planning companies such as Concept Event Solutions can provide valuable expertise and guidance to streamline the process and ensure a successful event. Remember to approach the hiring process calmly and methodically, rather than getting overwhelmed. With these tips in mind, you’ll be well on your way to hosting an unforgettable event with top-notch entertainment.

entertainment conclusion

A little about Concept Event Solutions

Organising a virtual event can be overwhelming, with many details to coordinate and objectives to meet. Our team can help you bring your event to life by working with you during the planning stages. We provide expertise on technical aspects and audience engagement, allowing you to focus on creating an engaging experience for attendees. Let us help you plan an unforgettable virtual event.

Oliver Wright
Oliver Wright

I hope you enjoy reading some of the content and ideas from this site, I tend to share articles on a regular basis, so be rest assured… you won’t run out of things to read! Contributing author

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